First Church Communications Team

Meeting Minutes

Tuesday, Aug 8, 2006

 

Members Present: Bill Bartscher, Bennett Griffin (Chair), Harold Jones, Margaret Jones, Michelle Parmley, Candice Ranney. We were joined by Lucinda Crenshaw, the Coordinator for the Grand Opening festivities.

PR: 1st round of PR will be an article by Terry Rombeck in the LJ World on Sat Aug 19 that will feature Tom Brady in his role as pastor for First Church, highlighting the 6 generations of ministers in his family, and some mention of the opening of the Celebration Center.

For internal PR, Bennett showed us the PowerPoint slide that will announce the new logo design to the church and the slide that will be shown at both locations announcing the opening of the Celebration Center on Aug 20.

Internal Marketing Requirements: To prepare for the marketing of events taking place during Consecration Week at the Celebration Center, Bennett sent out an email to all team leaders outlining some requirements for getting their events on the master calendar and publicized by our team. These requirements are: 1) Time and title of event; 2) One paragraph synopsis of the event; 3) Target audience; and 4) Contact person name. All information is due to Bennett by Mon Aug 14. We’ll begin assigning specific dates for promo tasks next week.

Calendar of Events Revised and Updated (focus on Grand Opening Week):

Wed Sep 6                    Punt, Pass & Kick practice session—Recreation Committee, Randy Rock

Sat Sep 9                      Punt, Pass & Kick Competition

                                    —Pepsi, as the sponsor, may have money available for promotion

Sun Sep 10                   Bishop Jones at West Campus 9am and Downtown 11am services

                                    Cross Run from Downtown to West Campus 11am—Jill & Evan Ice

                                    —internal promo for sign-up of cross runners/walkers and a banner for a support vehicle

                                    All-Church Picnic 12:30—Fellowship Committee

                                    Consecration Service 2pm—Jim & Kay Henry

Mon Sep 11                   Informal Tour 4-7pm—Bill & JoAnn Hundley

                                    —PowerPoint on video screens highlighting both campuses, possible CD handout

Historical Presentation 7pm—This event is questionable and may be scratched

Geo-cache (internet) Orienteers can find their way to West Campus—Kathy Gates

Tue Sep 12                    Informal Tour 4-7pm

Wed Sep 13                  WOW (Wednesdays Out West) 6-7:30pm for children and youth (new, ongoing program)

Square Dancing 7pm—Lorene Damewood

Thu Sep 14                    Community Open House 4-7pm

                                    —Lucinda has a wish list of civic groups to invite

Fri Sep 15                     KU Football Game Night 6:30pm—Scott Gates

                                    —pizza and soda will be provided

Sat Sep 16                    Fun Run 5K 8am, 1 mile 9am, Bike Ride, Celebration Walk—needs contact person

                                    Pancake Feed with Chris Cakes 8-11am

                                    Fall Festival 2 or 3-6pm (start time needs to be confirmed)

                                    —community event targeting families w/young children

                                    —activities: inflatables, storytellers, carnival games

                                    —concessions (fundraiser) 3-9pm

                                    Dedication of Peace Pole & Touchstones 6pm

                                    Youth Concert (after dedication) 6:30-10pm

Marketing Tactics: Focus on promoting Grand Opening Week as 1) Schedule of the week as a whole; and
2) Line item events. Four areas for promotion are 1) Internal communication: newsletter, PowerPoint, website, cards; 2) Advertising: newspaper and LJ World online, KLWN w/Hank Booth; 3) PR: LJ World & Channel 6 News; 4) Targeted outreach: civic groups & other community groups.

Next Meeting: Tuesday, Aug 15th, 7:30pm.