First Church Communications Team
Tuesday,
Oct 10, 2006
Members Present: Bill Bartscher, Bennett Griffin (Chair), Harold Jones, Margaret Jones, Jerry Niebaum, Michelle Parmley, Patti Winn.
FUMC will have a
permanent communications group next year as part of the new administrative
structure. Our group will offer to meet with the new group in January to share
what we have learned and developed.
Needs for now:
(1) Outline a process design (2) Develop church identity guidelines (i.e. use
of logo & slogans) (3) Tabulation of the survey forms collected
Review of progress towards goals set at our first
meeting:
-Create a Marketing
& Communications Strategic Plan
Done. Final report
is available on our Web site.
-Create the Process Foundation (master
calendar, etc.)
-Create a Common Lexicon for Communications
Done. This goal was revised to mean create a mindset for
communications.
-Create a Library of
Partly done. Focus was on branding. A new logo, created with Candice
Ranney,
resulted.
-Create Action Plans for event publicity,
marketing (evangelical outreach), etc.
Partly done. Some items to be considered:
Infrastructure:
event on the calendar, doors unlocked, child care planned, etc.
Framework
for marketing the events, action plans, empowering the committee
Mailing
list: how to put one together
Notice:
advanced notice requirements
Templates:
publishing templates for brochures, etc.
Advertising:
costs for newspaper advertising
Publishing: electronic
minutes, Web site for committee activities for 2007
Need
multiple Webmasters, consider BLOGS to post minutes
Consider an
additional Web hosting service for multiple sites e.g. youth
Church requirements:
clearance through Finance, Trustees, or other committees
Worship awareness:
promotion of variety of Sunday service types with good descriptions
What are the processes
in place for making sure that communications tasks happen?
(1)
process
for getting events put on the calendar
(2)
process for putting
articles in the newsletter, bulletin, etc.
(3)
process
for multi-campus sharing of communications (e.g. bulletin board items)
(4)
process
for helping to insure that future committees know and use the processes
Do we need a media
committee for accomplishing tasks of recording/distributing copies of Sunday or
special services? It was noted that recorded sermons are not currently kept in
archives.
Next Meetings:
Tuesday, Nov 7th, 7:30pm. Review survey results and begin planning Advent communication.
Tuesday, Nov 28th, 7:30pm. Final Advent planning and discuss framework for the future communications group.
Tuesday, Dec 12th, 7:30pm. Wrap-up meeting for this team. Review materials we are passing on to the new group.
Minutes by Jerry Niebaum from notes by Michelle Parmley